Papworth Hospital, the largest cardiothoracic centre in the UK, has installed CCube Solutions’ electronic document management (EDRM) software along with workflow and e-forms modules to improve how patient referral paperwork and medical notes are indexed, routed and shared among clinicians and clerical staff.
Using CCube Solutions’ Microsoft .NET Framework and ASP.NET-based EDRM software at the core, the electronic medical records (EMR) system comprises an e-referrals application, an e-clinical letter and workflow approval system along with integration with a third-party digital dictation solution.
Papworth Hospital is taking advantage of the system to boost efficiency, reduce costs and enhance patient care. It will also mean that there will be no need to have a paper records library on the site of a new state-of-the-art £165 million hospital, which is being built on the Cambridge Biomedical Campus.
“For the first time, all referrals will be handled electronically,” said Karen Thompson, Papworth Hospital’s business change project manager. “This reduces the time, risk, duplication and costs in circulating paper around the hospital and rationalises an inefficient process.”
The new e-referral application went live on 8 September 2014 in the Cardiology department and will be rolled out incrementally throughout the hospital. To date, 850 staff have been trained and registered to use the EMR system, including around 120 consultants.
“The EMR is also the portal access to other hospital applications like the patient administration system and pathology solution, which means consultants don’t have to change systems,” said David Wilcox, Papworth’s Hospital’s business change, and information management and technology project manager. “In other words, there is a single sign on which gives staff access to the various databases they need.”
Based on this successful implementation, Papworth Hospital won Public Sector Project of the Year at the 8th Document Manager Awards ceremony, which was held on 23 October.
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