Is project management something you do every day? If so, then you know how chaotic and difficult it can be to handle multiple projects that involve different teams. It’s so easy for files from different departments to get mixed up and keeping up with several project timelines can also get confusing. This is where the Microsoft Office 365-based Dock NextGen Project Management Solution from Global Infonet can help.
Powered by both Microsoft Office 365 and SharePoint, Dock NextGen helps users to successfully meet project deadlines with ease. It provides a platform that enables a company’s entire team to collaborate, communicate and share important documents, tasks details, the status of the projects and much more.
Gone are the days when you need to manage scores of spreadsheets and documents that are saved on different hard drives. Instead, the Dock NextGen solution provides a central database to store all files, reports and other documents pertaining to multiple projects. Team members simply log in to their Office 365 environment and then they can access the portal from anywhere and everywhere, irrespective of time zone and location. Further, the team members can easily access data required to complete their respective tasks. Giving the whole project team access to everything they need saves them a lot of time, thereby improving operational efficiency.
Managing tasks is also easy with Dock NextGen solution. Users can create new tasks and assign them to different team members who will receive an instant notification. They can also set the status, start date, end date and priority level for each task. In addition, they can customise the entire task management process as per their own requirements. This enables companies to efficiently manage projects while ensuring customer satisfaction.
Enhanced document control is another significant benefit. Not a single document will ever be lost or misplaced – and people can even access documents that are years old. Plus, users can easily track who created, modified or approved a particular document.
The search function allows people to find documents, files, tasks, data related to a project in no time. NextGen also allows project managers to ensure that only authenticated and appropriate users can access critical project information. For example, they could give a user access to certain documents, but hide others from him/her. It’s even possible to control the level of access they can exercise on a particular document – for example you can grant read-only or editing capabilities.
All processes are streamlined as every team member follows the same format or template while creating new files, reports or documents. This ensures consistency across all documents and processes.
At Dock, we understand that every business is unique. Thus, our NextGen solution offers advanced customisation to users, allowing them to create their own status as per the project requirements, or add a desired colour to it.
Read the Introducing Dock NextGen Project Management Solution blog post for more detailed information about the features of the solution.
Sneha Gopal is head of digital marketing at Global Infonet
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