Technology Record - Issue 32: Spring 2024

69 of retention policies, a lack of automation, obsolete data and file formats and accidental or intentional deletion. Any loss of data can be damaging from a governance perspective. It can lead to costly fines, legal settlements and reputation damage. So, how can chief information officers and chief data officers improve long-term data preservation and avoid data loss and inaccessibility? According to Quinn: “Traditional IT archiving practices must improve. Organisations often rely on separate, IT-administered archiving software, which usually requires manual processes and includes limited user search capabilities. “Microsoft 365 backup and archiving solutions provide a starting point for short and mediumterm data retention and recovery. However, companies that must retain data for long periods of time should consider additional complementary archiving solutions.” One such solution is Preservica’s Preserve365, which was launched in collaboration with Microsoft and simplifies compliance by making long-term data archiving, preservation and retrieval part of the Microsoft 365 and Microsoft SharePoint experience. “With this new, embedded approach, Microsoft 365 and SharePoint users can invest in a single, unified governance strategy across the records lifecycle,” explains Quinn. “Preserve365 eliminates the headaches of separate vendor-specific archiving and discovery tools and allows organisations to streamline their tech stack.” Preserve365 is incorporated with Preservica’s Active Digital Preservation technology, which automatically maintains long-term records in trusted formats to enable reliable access and reduces the risk of data obsolescence. “Governing and archiving long-term data in SharePoint should be easy and tech-enabled,” says Quinn. “Preserve365 is helping IT and governance leaders automate the governance process and lay the foundations for long-term digital preservation. “The right tools and strategy can help turn governance from a defence mechanism into a competitive advantage.” Learn more at: “ The right tools and strategy can help turn governance from a defence mechanism into a competitive advantage” Photo: Preservica