New eDiscovery capabilities powered by Equivio Zoom will soon be coming to Office 365.
Microsoft acquired Equivio – an eDiscovery software company with a focus on document analytics – in January of this year. The deal was struck with the aim of helping to accelerate Microsoft’s efforts to help customers meet legal and compliance challenges.
Equivio Zoom makes it easier for users to analyse unstructured data within Office 365, perform more efficient document review and improve decision-making when reducing data for eDiscovery.
Users can work with data stored in Exchange Online, SharePoint Online, OneDrive for Business and Skype for Business. Groups, individual mailboxes and sites can be selected, and a keyword search can be used to help scope the data desired by users. Equivio Zoom then completes the necessary analysis.
Equivio Zoom also identifies redundant information using features such as Near-Duplicate Detection, which provides information about how similar documents are to one another, and Thread Analysis, which identifies e-mails that include other e-mails in a thread and enables users to only view unique e-mails. While obviously practical, both of these features also help to significantly reduce document review costs.
The Equivio Zoom software also includes a Relevance feature. This applies predictive coding technology and teaches the system to identify the most relevant documents using users’ tagging decisions on sample documents. The system then applies statistical and self-learning techniques in order to determine the relevance of each document within the data set.
This enables you to focus on key documents and make quick yet informed decisions on case strategy,” said Quentin Christensen, lead program manager at Microsoft. “By ranking documents by relevance, you can also precisely cull the data and prioritise review”
The software’s Themes and Search features for early case assessment and internal investigations also enable users to quickly map the collection of data and find key data points.
“We will provide additional updates on Equivio Zoom, including pricing and full technical details, in the coming months,” added Christensen. “In addition to enabling you to analyse Office 365 data, we’ll be adding the ability to send data to Equivio Zoom from Exchange Server 2016 and SharePoint Server 2016 on-premises environments.”
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