Metafile Information Systems has shared a blog post highlighting four reasons why enterprises should embrace cloud technology, particularly while most employees are working from home. According to Alyssa Putzer, marketing communication specialist at Metafile, “times of uncertainty call for reliable technology.”
“For organisations that typically operate within an office environment, cloud technology may not have been a priority,” she says. “However, times have changed and, whether deploying a remote workforce is a temporary or permanent transition, it’s important to understand the advantages of technology, especially automation technology, hosted in the cloud.”
Easier access to information
According to Putzer, cloud-based storage enables staff to access the information they need, when they need it, from wherever they are located in the world. “This means that your employees can continue to work efficiently and smoothly.”
Easier to retrieve lost information
Digital files can be stored in the cloud for as long as they are needed. While the same is true of physical documents, they can easily be misplaced or destroyed. Once this happens there is no going back. “As long as the information is all in the cloud, you can’t lose it,” Putzer says.
Supports remote workers
“Information and documents stored in the cloud can be accessed and have action taken on them by anyone in your organisation that needs it,” she says. “You also don’t need to disrupt your review and approval workflow just because employees are no longer in the office. When a paperless automation – like MetaViewer – is used, the workflow is automated, so documents are still routed to the right people at the right time. Additionally, your remote employees can collaborate digitally and make changes to documents and processing information in real time.”
Increased security over paper-based storage
“Cloud technology allows you to put permissions in place to give certain employees certain levels of access to information,” Putzer says. “Additionally, solutions like MetaViewer keep an audit trail so you can see who accessed which document and what they did with it. Cloud solutions come with strong safeguards to make sure information stays secure and confidential.
“If you haven’t embraced the cloud, now is the time to check it out! Many technology solutions, including MetaViewer Paperless Automation, are available as a cloud-based solution. The right technology can empower your remote team to work efficiently, confidently and securely from wherever their office may be.”